KYOCERA Drastically Reduces Meeting Prep Time For Government Agency

[Case study from KYOCERA Document Solutions America]

Security and cost-efficiency are essential for Government agencies. KYOCERA Document Solutions customizable business applications and environmentally sustainable hardware deliver powerful streamlined document workflows to secure data and improve productivity.

PROBLEM

A government office was wasting hours of valuable time on an inefficient, multi-step process of scanning, printing, collating and distributing documents before every meeting.

SOLUTION

With a TASKalfa 7550ci MFP, Cloud Connect and Evernote®, staff now easily scan to and share documents via the Cloud ? materials are prepped in 1/10 of the time!

BACK STORY

Before each frequently held planning meeting, members of one city council received a large packet of information with the latest plans, proposals and initiatives. Each packet was comprised of documents from several different sources, taking an average of 6 hours a month to assemble.

The city approached 3 vendors, seeking a more efficient, less wasteful process. The first 2 offered localized scanning solutions but stopped there, failing to address the time and money wasted printing, assembling and distributing.

Only the KYOCERA Dealer provided a total solution: a HyPAS-enabled TASKalfa 7550ci MFP with KYOCERA Cloud Connect, a robust application allowing users to retrieve and print files in Evernote and Google Drive, cloud storage providers. You can even upload scanned files via Evernote and Google DriveTM, eliminating the need to print, collate, assemble and distribute hard copies, with the added benefit of being available well in advance of meetings.
And instead of taking 6 hours, it’s done in under 20 minutes!

KYOCERA Document Solutions is a leading manufacturer of document imaging solutions and document management systems, including color and monochrome multifunction printers and printers. KYOCERA's products are renowned for their unique long-life imaging components that provide greater reliability, less waste - resulting in a lower Total Cost of Ownership (TCO) over the life of the product.