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Promoting Diversity and Inclusion
The business environment is currently in turmoil. If Kyocera Document Solutions is to continue to grow in the future, it is essential that we not only attract even more diverse human resources, but also bring out the skills of each employee as much as possible.
Diversity and Inclusion Efforts
General Employer Action Plan based on the "Next Generation Development Support Measures Promotion Law" and the "Act on Promotion of Women's Participation and Advancement in the Workplace"
We have formulated the "Kyocera Document Solutions General Employer Action Plan" based on the Next Generation Development Support Measures Promotion Law and the Act on Promotion of Women's Participation and Advancement in the Workplace to support diverse work styles and the active participation of women in their professional careers (see below for details). Going forward, we will promote initiatives such as reducing working hours and encouraging vacation usage based on this action plan, in order to create an environment where all employees can work energetically.
Plan Period: April 1, 2020 - March 31, 2025
General Employer Action Plan based on the "Next Generation Development Support Measures Promotion Law"
● Objective: Promote measures to support next-generation development.
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General Employer Action Plan based on the "Act on Promotion of Women's Participation and Advancement in the Workplace"
● Objective 1: Maintain a female employee ratio of 20% or higher among new hires (including new graduates and mid-career hires) from 2020 onwards.
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As of April 1, 2020, the ratio of female new hires was 24% for regular employees and 4% for senior employees.
● Objective 2: Achieve a paid leave utilization rate of 75% or higher by 2025.
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As of April 1, 2020, the paid leave utilization rate was 70% (calculation method: number of days taken in the current year divided by the number of days granted in the current year).
Work-Life Balance Support (Childcare, Elderly Care, Medical Treatment)
We have established comprehensive support systems such as leave of absence and reduced working hours to support the work-life balance of our employees, especially in terms of childcare. In the case of elderly care, we allow flexible working hours and changes in work schedules without setting a time limit. To alleviate concerns regarding work-life balance, we provide information to employees through the internal portal site, including a "Guidebook for Work-Life Balance." Furthermore, we have implemented a leave of absence system that allows employees to take time off for fertility treatment, with a maximum of one year and two times.
Our efforts have been recognized, and in November 2015, we were certified as a "Childcare Support Company" based on the Next Generation Development Support Measures Promotion Law. We have also obtained the Next Generation Certification Mark, "Kurumin."
● Main Work-Life Balance Support Programs
| Name of Program | Content | |
|---|---|---|
| Childcare | Birth-Related Childcare Leave | Employees can take up to four weeks within eight weeks after their spouse gives birth. (Can be taken in two separate periods.) |
| Childcare Leave | Employees can take up to two periods of leave until the day before their child's first birthday. Maximum leave period is until the child turns two years old. Accumulated annual leave* can be used during part or all of an employee's childcare leave. *Accumulated annual leave: Employees are allowed to accumulate up to 20 days of expired paid annual leave. |
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| Reduced Working Hours | Available during pregnancy or until the child completes sixth grade of elementary school. Hours can be reduced by up to two hours per day. | |
| Flexible Work Schedule | Available during pregnancy or until the child completes sixth grade of elementary school. Start and end times can be adjusted by up to 1.5 hours per day. | |
| Nursing Leave | For each child until the completion of sixth grade of elementary school, a total of 5 days per year can be taken. If there are 2 or more children, it is possible to take up to 10 days. It is also possible to take leave in increments of either 1 day or 1 hour. | |
| Elderly Care | Caregiver Leave | Employees can take up to one year per family member requiring care. (Can be taken in separate periods.) |
| Reduced Working Hours | No set duration. Hours can be reduced by up to two hours per day. | |
| Flexible Work Schedule | No set duration. Start and end times can be adjusted by up to 1.5 hours per day. | |
| Nursing Leave | Up to five days per year for each family member requiring care. For two or more family members, up to ten days per year. Leave can be taken in increments of one day or one hour. | |
| Medical Treatment | Reduced Working Hours | If deemed necessary by a physician or company-designated doctor, employees can reduce their working hours by up to two hours per day. |
| Flexible Work Schedule | If deemed necessary by a physician or company-designated doctor, employees can adjust their start and end times by up to 1.5 hours per day. | |
| Support System for Fertility Treatment | Employees can take a leave of absence for a maximum of one year, twice. Accumulated annual leave by the hour is also available. | |
| Other | Hourly Annual Paid Leave System | Employees are allowed to take up to five days (40 hours) of leave in hourly units up to 7 hours per day from the provided annual paid vacation. |
| Accumulated Annual Paid Leave System | For reasons such as family caregiving and nursing, children's school events and childcare, and personal medical appointments, employees can take up to 7 hours per day in 1-hour increments. | |
| Leave of Absence for Spouse's Overseas Transfer | Employees who are unable to continue their duties as a result of their spouse being transferred overseas may take leave for a maximum of five years. | |
● Main Utilization Data of the Programs
| FY 2019 | FY 2020 | FY 2021 | FY 2022 | FY 2023 | |
|---|---|---|---|---|---|
| Childcare Leave | 40 | 38 | 36 | 41 | 28 |
| Childcare Reduced Working Hours | 81 | 81 | 76 | 66 | 71 |
Creating a Comfortable Workplace Environment
We maintain a fundamental management rationale to provide opportunities for the material and intellectual growth of all our employees, and through our joint efforts, contribute to the advancement of society and humankind. To realize Kyocera's Management Rationale to grow and develop the company on sustainable basis, it is essential to maximize employees' abilities. To continue growing in the current rapidly changing global business environment, we believe that attracting more diverse employees and letting every employee fully demonstrate their abilities are important.
● Flexible Work Systems
In our company, we have implemented a telecommuting system and are promoting the onlineization of meetings and discussions through the widespread use of online cloud services.
● People Analytics
We regularly conduct an employee engagement survey. The survey is conducted using a five-point scale (five being the highest possible score) on questions concerning attitudes toward work, workplace openness, participation in management, and trust in the company, etc. The results are analyzed on an organization-by-organization basis to diagnose the vitality of each workplace. Using the survey results as a reference indicator, division and team leaders lead workplace improvement activities to enhance vitality at each workplace.
● Operation of Company Childcare Facility
As part of creating a more conducive working environment for employees with children, China Plant has collaborated with the labor union to operate an on-site company childcare facility called "Tong Le Yuan." Additionally, it has established the "Kyocera Summer Class" to temporarily care for children during the summer vacation period. In FY 2023, a total of 94 children of employees utilized this service.
● Installation of Lactation Rooms
China Plant has installed lactation rooms in six locations within the facility to enhance employee welfare. We have received comments from employees expressing gratitude for providing such convenient facilities, equipped with refrigerators and sterilizers. They have remarked, "We greatly appreciate being provided with such a good space."
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