KYOCERA to acquire cutting-edge ECM solutions provider OPTIMAL SYSTEMS

January 9, 2020

Kyocera Document Solutions Inc. (herein “Kyocera”) and OPTIMAL SYSTEMS GmbH (herein “OPTIMAL SYSTEMS”) announced that they have signed a contract on 27 December 2019 (Germany local time) allowing Kyocera to acquire shares of OPTIMAL SYSTEMS. Kyocera consistently continues its document management transformation and, with the acquisition of OPTIMAL SYSTEMS, now extends its range of services to include high-quality information management.

OPTIMAL SYSTEMS is one of the leading German, owner-managed providers of enterprise content management software (ECM). More than 450 employees in Germany, Austria, Switzerland and Serbia, support the installations and ECM solutions of several thousand customers, some of which are operated worldwide.

Apart from almost 30 years of experience in software development, OPTIMAL SYSTEMS’ core competences include broad experience in providing ECM solutions to all possible verticals in the market along with different levels of software-related services. OPTIMAL SYSTEMS’ high technical integration competence, individualization and personal expertise have proven to be particularly valuable.

OPTIMAL SYSTEMS offers a wide range of software solutions, thus perfectly rounding off the Kyocera group’s enterprise content management portfolio. Kyocera hopes that this investment will enable it to offer its customers more than before with a broader portfolio, thus opening up new customer groups. OPTIMAL SYSTEMS will remain independent and will continue to operate unchanged.

Norihiko Ina, President of Kyocera Document Solutions Inc. : “Thanks to the cooperation, we can now offer new, optimally tailored consulting, hardware, software and services at any time, regardless of location, to make our customers’ business processes even more efficient.

Karsten Renz, founder and CEO of OPTIMAL SYSTEMS GmbH, says about the purchase: “We are absolutely convinced that we will grow faster internationally within the Kyocera group, because we can now additionally offer our ECM know-how to Kyocera customers in order to significantly support their digitization processes. Developing economical, customer-oriented solutions is part of the mission statement of both companies. Following this philosophy, OPTIMAL SYSTEMS and Kyocera complement each other perfectly.”

Overview of OPTIMAL SYSTEMS Group

Location Head office: Berlin, Germany ( Other 15 locations )
Operations ECM business
Employees more than 450

About Kyocera Document Solutions Inc.

Kyocera Document Solutions Inc., a wholly owned subsidiary of Kyocera Corporation, is a global leading provider of total document solutions based in Osaka, Japan. The company’s portfolio includes reliable and eco-friendly MFPs and printers, as well as business applications and consultative services which enable customers to optimize and manage their document workflow, reaching new heights of efficiency. With professional expertise and a culture of empathetic partnership, the objective of the company is to help organizations put knowledge to work to drive change.


The OPTIMAL SYSTEMS Group, based in Berlin, Germany, develops and sells information management software used as enterprise content management (ECM) solutions as well as content services platform for system integrators. OPTIMAL SYSTEMS was founded in Berlin, Germany, in 1991 and currently has more than 450 employees spread across 16 locations. Alongside companies in Germany, Austria, Switzerland and Serbia, the Group works together with over 75 sales and cooperation partners worldwide, such as iTelligence, NetApp, adesso, IBM, the Österreichische Post, Microsoft, and SAP. OPTIMAL SYSTEMS offers enaio® information management software to realize the digital workplace, structure company knowledge, facilitate transparent management, and enable permanent archiving. Around 500,000 users in almost 2,200 companies across Europe successfully work with software technologies from OPTIMAL SYSTEMS each day.

*Notes: The acquisition is conditioned upon the approval by German & Austrian regulatory authorities.